To read a policy: Expand a category and click the policy title to take you to the individual file in Box.
Cornell Cooperative Extension Administration requires Associations to follow FORM (Financial Operations Resource Manual) Code policies. These policies are based off of GAAP, and other entities' regulations that govern nonprofit and sub-governmental agency financial practices. They are updated periodically to reflect changes that are either mandated or reflect best practices.
| 0100 - Financial Leadership in Extension Associations | Revised |
|---|---|
| CODE 103: Political Activities and Lobbying | 1992 |
| CODE 105: Request for Annual Financial Information | 2011 |
| CODE 104: Financial Responsibilities of Association Board of Directors | 2016 |
| CODE 106: Suspension of Association Operations | 2008 |
| CODE 107: Open Meetings Law | 2016 |
| 0200 - Payroll | Revised |
|---|---|
| Association Job Codes, Titles and Object Codes List | 2016 |
| CODE 213: State 224 Payroll Allocations | 2014 |
| 0300 - Benefits | Revised |
|---|---|
| Benefits |
| 0400 - Payments to Cornell | Revised |
|---|---|
| CODE 401: Association Services | 2021 |
| CODE 408: Cornell Billing for Supplies and Equipment | 2010 |
| CODE 409: Automated Cash Payment (ACH Debit Plan) | 2020 |
0500 - Budget Preparation |
Revised |
|---|---|
| CODE 501: Steps to Preparing a Budget | 1991 |
| CODE 502: Estimate of Support | 2009 |
| 0700 - Allocations to Associations | Revised |
|---|---|
| CODE 701: NYS County Law 224 Allocations | 2020 |
| CODE 706: Fringe Benefits Support Provided to Associations | 2021 |
| 0900 - Fund Accounting for Associations | Revised |
|---|---|
| CODE 901: Glossary of Accounting Terms | 2010 |
| CODE 902.0: Net Asset Accounting | 2018 |
| CODE 902.1: Net Asset Transfers | 2018 |
| 1000 - Financial Statements | Revised |
|---|---|
| CODE 1002: Financial Statement Formats | 2020 |
| CODE 1004: Consolidated Financial Reporting | 1999 |
| CODE 1005.0: Notes to Financial Statements | 2020 |
| CODE 1005.1: Classification of Functional Expenses | 2020 |
| 1100 - Internal Controls/Audits | Revised |
|---|---|
| CODE 1101: Internal Control Questionnaire | 2021 |
| CODE 1102: Cash Controls | 2011 |
| CODE 1103: Audits and Compliance Reviews | 2012 |
| 1300 - Purchasing/Leasing | Revised |
|---|---|
| CODE 1301: Lease/Purchase Agreements - Bidding | 2021 |
| 1400 - Fixed Assets (Equipment, Land, Buildings) | Revised |
|---|---|
| CODE 1401: Guidelines for Fixed Asset Inventory | 2021 |
| CODE 1402: Depreciation | 2012 |
| CODE 1403: Disposal of Excess Property | 2010 |
| CODE 1404: Federal Excess Personal Property | 2011 |
| 1500 - Insurance | Revised |
|---|---|
| CODE 1501.0: Guide to Risk Management & Related Insurance Issues | 2021 |
| 1600 - Official Clubs/Groups of Cornell Cooperative Extension | Revised |
|---|---|
| CODE 1601: Organizational and Operating Procedures - 4-H Clubs and Affiliated 4… | 2010 |
| 1700 - Miscellaneous | Revised |
|---|---|
| CODE 1705: Retention of Records | 2020 |
| CODE 1706: Travel/Mileage Reimbursements | 2011 |
| CODE 1707: Collection and Use of Program Fees | 2011 |
A human resource policy manual serves as a management and leadership tool providing information for dealing with human resource questions, development opportunities, and concerns. The templates here are for reference only and are not to be considered or used as a representation of official local association policies.
Each Policy is categorized by Type (Compliance, System or Local) that defines if/how a Policy is to be adopted or modified to meet the needs of an Association while remaining in Compliance with Federal and State Employment Laws. In the event that a federal, state, or local regulation conflicts with any provision contained in this employee policy manual, the regulation shall prevail and the provision deemed amended to the extent necessary to comply with said regulation.
Compliance: A policy that is adopted as is. No changes are allowed to this policy.
System: A policy that has been developed by Extension Administration Human Resources. Any and all modifications must be reviewed and receive documented approval by Extension Administration Human Resources prior to adoption.
Local: A policy template recommended by Extension Administration Human Resources that maybe adopted as written or may be modified to meet the needs of the local Associations. Seek legal counsel before adoption.
| Number | Title | Type | ||
|---|---|---|---|---|
| 100 |
|
|||
| 101 | Purpose of Employee Manual | Compliance/System | ||
| 200 | For Later Use | |||
| 300 | Employment | |||
| 301 | Employment Definitions | Compliance/System | ||
| 302 | Exempt/Non-Exempt Status | Compliance | ||
| 303 | Recruitment and Selection | Compliance/System | ||
| 304 | Former Employees and Minors | Compliance/System | ||
| 305 | Hiring of Relatives | System | ||
| 306 | Employment of State Retirees | Compliance | ||
| 308 | Employment of Non-Citizens | Compliance | ||
| 309 | Official Personnel File (OPF) | Compliance/System | ||
| 310 | Orientation Period | System | ||
| 311 | Performance Development (revised 8/1/03, 5/08) | System | ||
| 312 | Promotions and Transfers | System | ||
| 313 | Corrective and Disciplinary Action | System | ||
| 314 | Employer-Initiated Separation from Employment (revised 8/1/03) | System | ||
| 315 |
|
System | ||
| 316 | Conferral of Title (new 8/1/03, revised 3/28/08, 10/2013) | System | ||
| 317 | Employee Background Check (issued July, 2013) | |||
| 400 | Compliance | |||
| 401 | Equal Opportunity Statement | Compliance | ||
| 402 | Americans with Disabilities Act (ADA) | Compliance | ||
| 403 | Sexual Harassment (revised 6/14/23) | Compliance | ||
| 500 | Operational | |||
| 501 | Hours of Operations and Work Schedules | Compliance/Local | ||
| 502 | Meal and Break Periods(link is external) (revised 2/14/08) | Local | ||
| 503 | Emergency Closings | Local | ||
| 504 | Business Expenses | Local | ||
| 600 | Absence | |||
| 601 | Tardiness and Absences | Local | ||
| 602 | Holidays | Local | ||
| 603 | Vacation Leave (revised 7/27/04) | Local | ||
| 604 | Sick Leave | Local | ||
| 605 | Workers Compensation | Compliance/System/Local | ||
| 606 | Extended Medical Leave | System/Local | ||
| 607 | Personal Leave Without Pay | Local | ||
| 608 | Family and Medical Leave (FMLA) (revised 2/08) | Compliance/System | ||
| 609 | Personal Leave | Local | ||
| 610 | Funeral Leave | Local | ||
| 611 | Jury Duty | Compliance/System | ||
| 612 | Court Appearance | Compliance/System | ||
| 613 | Military Leaves(link is external) (revised 2/08) | Compliance/System | ||
| 614 | Voting Leave (revised 6/20) | System | ||
| 615 | Blood Donation Leave | System | ||
| 616 | Lactation Leave | System | ||
| 617 | Cancer Screening Leave | System | ||
| 700 | Compensation and Classification | |||
| 701 | Pay Rates and Pay Increases | Compliance/System | ||
| 702 | Overtime | Compliance/System | ||
| 703 | Pay | |||
| 800 | Employee Benefits | |||
| 801 | Benefits Administration | Compliance | ||
| 802 | Health Insurance | Compliance | ||
| 803 | Dental Insurance *This policy has not been updated to reflect recent changes to the dental plan. Consult the Cornell University Contract College Dental Plan which supersedes the guidance in HR Policy 803. For current information on enrollment and eligibility in the dental plan and other benefits, review the Summary of Benefits provided on the CCE staff site Benefits page. | |||
| 804 | Long Term Disability Insurance | Compliance | ||
| 805 | Personal Accident | Compliance | ||
| 806 | General Group Life Insurance | Compliance | ||
| 807 | Federal Employees' Group Life Insurance and Accidental Death and Dismemberment) Coverage (obsolete) | Compliance | ||
| 808 | Tax-Deferred Annuity | Compliance | ||
| 809 | NYS Retirement System | Compliance | ||
| 810 | Federal Retirement System) (obsolete) | Compliance | ||
| 811 | Social Security and Medicare | Compliance | ||
| 812 | Unemployment Insurance | Local | ||
| 813 | Employee Assistance Program | Compliance | ||
| 814 | COBRA-Continuation of Insurance Benefits | Compliance | ||
| 815 | Flexible Spending Account | Compliance | ||
| 816 | New York's 529 College Savings Program | Compliance | ||
| 817 | Homeowners/Renters, Legal Plan and Pet Insurance | Compliance | ||
| 818 | Credit Counseling Services | Compliance | ||
| 819 | Long Term Care Insurance | Compliance | ||
| 900 | Personal Conduct | |||
| 901 | Misrepresentation | System | ||
| 902 | Confidentiality | Compliance/System | ||
| 903 | Conflict of Interest (revised 5/24/06)(9/2/08) | Compliance/System | ||
| 904 | Conflict of Commitment | Compliance/System | ||
| 905 | Substance-Free Workplace | Compliance | ||
| 906 | Drivers' License and Vehicles) (revised 9/2/08) | Compliance/System | ||
| 907 | Personal Appearance | Local | ||
| 908 | Code of Ethics | Compliance/System | ||
| 1000 | Premises and Work Areas | |||
| 1001 | Property and Equipment *Consult CCE's IT policies for specific information on maintaining, securing, and ensuring appropriate use of CCE's information technology infrastructure and data stewardship. | System | ||
| 1002 | Personal Belongings | Local | ||
| 1003 | Maintenance of Premises and Work Areas | Local | ||
| 1004 | Parking | Local | ||
| 1005 | Smoking | Compliance/System/Local | ||
| 1006 | Charitable Solicitation and Distribution | System | ||
| 1007 | Security | Local | ||
| 1100 | Safety | |||
| 1101 | Safety Program | Compliance | ||
| 1200 | Security | |||
| 1201 | Building Security | Local | ||
| 1202 | Violence in the Workplace (revised 4/2008) | Compliance/System | ||
| 1300 | Communication | |||
| 1301 | Complaints | System | ||
| 1302 | Availability of Ombudsman | System | ||
| 1303 | Communication Systems *Consult CCE's IT policies for specific information on maintaining, securing, and ensuring appropriate use of CCE's information technology infrastructure and data stewardship. IT-001 supersedes IT guidance in HR Policy 1303. | System/Local | ||
| 1304 | Acceptable Use *Consult CCE's IT policies for specific information on maintaining, securing, and ensuring appropriate use of CCE's information technology infrastructure and data stewardship. IT-001(link is external) supersedes IT guidance in HR Policy 1304. | Compliance/System | ||
| 1305 | Correspondence | Local | ||
| 1306 | Employee Suggestions | Local | ||
| 1307 | Public and Media Relations | System |
CCE's IT policies exist to maintain, secure, and ensure appropriate use of CCE's information technology infrastructure.
| Number | Title | Revised |
|---|---|---|
| 001 | Responsible Use of Information Technology | 7/27/2020 |
| 002 | Information Security | 10/06/2021 |
| 003 | Web Accessibility | 11/05/2021 |
| 004 | Data Stewardship and Custodianship | 12/01/2021 |
This volunteer policy is the required system policy for Cornell Cooperative Extension Associations. In it, you will find a clarification and definition of the legal relationship of volunteers to local extension associations. For those volunteers whose roles include working with vulnerable age and ability groups in unsupervised settings, an extensive background check is required. A simple yet thorough national background check is required of most volunteers serving more than one day per year. All volunteers agree to act in the interests of the organization while carrying out their roles. To access the volunteer resources referenced in the policy, please work with your ED or SES who can provide you with more information from the CCE Staff Site.
| Title | Revised |
|---|---|
| Volunteer Involvement Policy and Procedures | 8/2023 |